A commercial move costs more than a residential move because the scope is larger and the labor requirements are higher. There are several reasons for that. For instance, the size of the office affects how many movers and trucks are needed.
In this guide, you’ll learn average commercial moving costs. We’ll also break down all the factors that affect pricing and how it’s typically structured.
Average Cost of a Commercial or Office Move
Small office moves often start around $1,500. These moves usually involve limited furniture and a straightforward local relocation.
Medium-sized office moves typically range from $3,000 to $7,000. Expect your moving quote to be higher if you’ve got more equipment to relocate. A large or multi-floor move generally starts at $10,000. It requires more movers and trucks.
Here’s a list of services that most moving companies include in an office move.
- Labor: The company will send the right number of movers needed for the job.
- Moving Equipment: The movers will bring library carts, dollies, straps, and other standard tools that they’ll need.
- Basic Handling: Tasks like wrapping, lifting, loading, and unloading are included.
- Transportation: Your moving package covers the truck and fuel costs.
Just keep in mind that these base estimates don’t include packing and unpacking services. However, some companies offer these as an add-on.
IT disconnection and reconnection are billed separately because they require specialized handling. Storage services are also excluded unless you add them to your contract.
Key Factors That Affect Commercial Moving Costs
So what factors affect commercial moving costs?
Pricing for office moving services is based on the amount of labor and equipment required. Companies also consider logistical issues.
Let’s be more specific.
Your office size will be the main factor. Having a bigger office usually means there are more workstations to move. Movers will have to load and unload desks, chairs, monitors, and other equipment.
Building access can also be an issue. Take the following, for example.
- Elevator Access: Limited or shared elevators can slow loading and increase overall costs.
- Loading Dock Access: If a dock isn’t available, movers may need to carry items over longer distances.
- Permits and Parking: Some buildings and cities require payments for permits or reserved parking.
The day and time you move can affect pricing, too. After-hours or weekend moves can increase costs. Many companies charge premium labor rates outside standard business hours.
Packing and unpacking services also raise your bill, as these are add-on services that could increase labor time.
IT equipment and complex furniture increase costs as well. Servers, network hardware, and modular systems require specialized handling.
Local vs. Long-Distance Commercial Moves
Another factor that affects pricing is distance. Local and long-distance commercial moves are priced differently.
Local Office Moves
Local moves are typically more straightforward. However, pricing still varies based on scope and crew size. Here’s how they’re usually structured.
- Hourly Pricing: Most local office moves are billed by the hour. Your total cost depends on the crew size and total time on-site.
- Project-Based Pricing: Some moving companies offer fixed pricing for larger offices.
- Typical Timelines: Many local moves are completed in one day. However, larger office moves may require more time.
- Crew Size Requirements: Larger volumes require more movers. Adding crew members can shorten the move but increases the hourly rate.
Long-Distance Commercial Moves
Long-distance relocations involve more logistics and are priced differently from local moves. Common cost structures and considerations include the following.
- Flat-Rate or Mileage-Based Pricing: Long-distance moves are commonly priced as a flat project rate. But some companies base their price on mileage and shipment size.
- Coordination Across Locations: Moves between cities or states require planning between origin and destination sites.
- Delivery Windows: Delivery is usually scheduled within a window rather than guaranteed at a specific hour.
- Scheduling Considerations: Long-distance moving requires more structured scheduling.
Office Moving Cost Breakdown by Service
Crew size is one of the biggest pricing drivers. A larger team increases your hourly rate. However, it can reduce the total time needed on-site. Smaller crews lower the hourly rate but may extend the move.
This is why some moving companies conduct site walkthroughs first. They’ll know how many movers are needed for the job.
Packing materials and supplies are usually separate charges. If you choose full-service packing, you’ll pay for boxes, protective wrapping, and labeling. Furniture disassembly and reassembly also affect pricing. Modular desks, conference tables, and shelving systems often need to be taken apart before transport. These services typically cost extra.
Equipment handling can increase costs quickly. Servers and network racks require careful transport and coordination. Large copiers are heavy and may need special handling. Specialty items such as safes or technical equipment add complexity and increase the total price.
While transportation and fuel are built into your estimate, you’ll have to pay more if more trucks are needed for the move.
Are you placing your office equipment in temporary storage? Doing so will add ongoing monthly charges until the delivery is completed.
Hidden or Additional Costs to Watch For
Your initial estimate may not reflect every expense tied to your move. Several additional costs can increase your final total.
IT disconnection and reconnection are often billed separately. Movers typically transport equipment. However, you’ll need IT teams to set them up again. Also, insurance and valuation coverage can raise costs. To be clear, basic coverage is usually included. But if you want better coverage, you’ll have to pay for it.
Parking permits and building fees are common add-ons. Some cities require truck permits, and certain buildings charge elevator or access fees. Change orders can increase your bill if the scope changes. It’s best to avoid making changes after the estimate is finalized.
Downtime is another cost to consider. If operations pause during the move, you’re still covering payroll and overhead. Sure, that’s an indirect expense. But it will still somewhat affect your budget. You don’t want operations to be down for too long.
How to Reduce the Cost of a Commercial Move
Early planning makes a measurable difference. A detailed site walkthrough allows movers to assess how much office equipment will be moved. They also look at access points in advance. That reduces surprises and prevents last-minute changes that could increase your total cost.
Downsizing before the move helps. You won’t have to pay as much if you get rid of desks, cabinets, and other items you don’t intend to use anymore. It’s best to sell or donate excess equipment before you ask a moving company for an estimate.
Phased or staged moves can help spread out expenses. Instead of relocating everything in one go, you can move in stages. Not only will this approach reduce disruptions, but it also requires smaller crews per move.
Choosing off-peak dates can also lower pricing. There’s more demand for movers during weekends and month-end dates. Mid-week or mid-month moves offer better rates.
When discussing terms with a moving company, make sure you clarify the scope of the services you require. You don’t want to get billed for services you didn’t ask for.
DIY Commercial Move vs. Hiring Professional Movers
Should you hire professional commercial moving services or just do everything yourself? There are advantages and disadvantages to both. In the end, it boils down to cost, risk, and operational impact.
DIY or In-House Moves
Handling the move yourself may reduce your direct moving bill. You avoid professional service fees and may only need to rent trucks or equipment. The downside is that you’ll have to rely on your employees. Keep in mind that they’re not trained movers. Mistakes can lead to damaged furniture or equipment.
Employee time is another cost factor. You don’t want to pull staff members away from their regular duties. And if injuries occur, you’ll have to deal with liability and workers’ compensation claims.
Professional Commercial Movers
Professional movers charge more upfront. But you’ll be working with trained professionals. An experienced crew can complete the move faster and with fewer disruptions.
The reduced downtime can offset higher service costs. Insurance coverage and contractual accountability also protect your business if something goes wrong.
Experienced commercial movers understand complex office environments. They know how to handle modular furniture and specialty equipment. They also come with the necessary tools for the job.
How Oz Moving Prices and Manages Commercial Moves
Working with a professional commercial mover like Oz Moving is important because it helps prevent costly delays and damaged assets.
Why Commercial Moving Experience Matters
Moving an office isn’t just about loading equipment into trucks. You have to minimize any business disruption. A commercial mover will know how to do it efficiently.
In addition, professional movers know how to handle the logistics. This includes coordinating with all your teams and vendors, so everything goes smoothly on moving day.
You don’t want to damage office furniture systems, servers, and business records. An experienced team knows how to move them safely.
How Oz Moving Supports Office & Commercial Moves
It starts with a detailed, pre-move assessment. A team will come to your office to see how much equipment you’re moving. This is important as it helps the company with its planning. The team will also look at access points, including elevators and loading areas.
Once done, the moving company can provide you with an estimate. It should detail what services are included. If you need additional services, this would be the best time to ask.
On moving day, a crew will be provided to you. The crew will help carry your office furniture, IT equipment, and business records onto moving trucks.
Scheduling is flexible. You can book evening or weekend moves if that works better for your business.
If you want clear pricing and an organized office move, working with an experienced commercial mover like Oz Moving can help you stay on budget and avoid unnecessary delays.
FAQs About Commercial and Office Moving Costs
How long does a typical office move take?
Most small to mid-sized office moves are completed in one day. Larger offices may take multiple days depending on size and complexity.
Do movers handle IT equipment?
Many commercial movers transport IT equipment. However, disconnection and reconnection are often handled separately by your IT team or a specialist.
Can commercial moves happen after hours?
Yes. Many commercial movers offer evening and weekend scheduling. Just keep in mind that premium rates may apply.
Is insurance included in the cost?
Basic valuation coverage is usually included. Upgraded insurance options cost extra.
